Folders - General

Last updated: May 02, 2024

What information is shown here?

You will find all the folders created in this account here. A folder can be seen as a specific collection of subfolders and/or buildings. In the Navigation drawer the folder structure is visible and can be folded in/out to keep an overview of all folders, subfolders and buildings you have access to.

Navigation tabs

The presence of tabs may vary depending on the type of folder. In any case, three tabs are present:

• General; general information about the folder;
• Performance: access to the performance of your account;
• Material&Products; the products that are available for buildings that are located at this level or below.
• Dossier; files, documents stored with this folder;
• Mass: access to the detailed performance mass data of your folder;
• Circularity: access to the detailed overview of circularity performance of your folder, for all available KPIs;
• Environmental: access to the detailed overview of environmental performance of your folder, for all available KPIs;
• Financial: access to the detailed overview of financial performance of your folder, for all available KPIs;
• ESG¹: access to Reportings according to available reporting schemes of your folder;

… Menu

• Users: users who have access to your account, the folders, subfolders and buildings within your account;
• Presets for upload: access to the presets for uploading files associated with your account;
• Data Settings: access to the data settings associated with your account;
• Presets for passports: access to the presets for passports associated with your account;

The toolbar

GENERAL

• View; choose between ‘tile view’ or ‘list view’;*
• Edit; modify the name, description and logo of this folder;
• Move; move the folder to another folder;
• New folder (if applicable); use the dropdown menu to create a subfolder in this folder;
• New building (if applicable); choose to create a building in this folder;

• New database; Create a new database for this folder and underlying subfolders and buildings. Multiple databases can be created per folder;

• By selecting the ‘list view’, there is a total overview of all underlying folders and building. It is also possible to search through the search window (click on the word ‘search’). The ‘map view’ only shows the maps with image of the folders that are directly present in this folder.

Add a new folder (if applicable)

• Click on ‘new folder’.
• Enter the name of the folder.
• Choose a suitable image. If you don’t have a suitable image yourself, you can choose not to select one. The system will then link a standard image to this folder.
• Click ‘Save’. The folder you just created will open and you can start working with it right away.

How many folders can I create?
Every business user, who has rights to create a folder, can create as many folders as desired. There is no limit set. Private users can create multiple buildings in their account, but no folders.

Open/view a folder

Click on the name or image of the folder you want to open. You will now see an overview of the buildings added to this folder and an overview of the users who can view and edit this folder.

Delete a folder

A folder can only be deleted if it does not contain any building(s). Are there still buildings in the folder? If so, you should first remove or move each building, after which you can delete the folder. If there are no more buildings in the folder, a ‘delete’ button will be displayed and you can use the dialog to delete the folder. Note: existing files and passports that are in the folder’s file will also be deleted. Note: deleting a folder cannot be undone!

Modify a folder

• Click on the name or image of the folder to open it.
• Click on ‘customize folder’.
• Modify the name, description or logo.
• Click on ‘Save’.

How do I add a new building to a folder?

If the type of folder allows it, you can add multiple buildings in one folder.

• Click on the ‘Add building’ button.
• Fill in the requested data. The fields that are required to be filled in are shown with a *.
• Click on ‘Save’. You will see the new building in the opened folder.

How many buildings can I add in a folder?
Each user can add as many buildings to a folder as desired. There is no limit set, as long as the limit of available buildings within your subscription has not yet been reached.